Woodland Hills PTO · Teacher Grant Program

PTO Teacher & Staff Grant Program

The Woodland Hills PTO is proud to support our amazing teachers and staff through our Teacher Grant Program. We want to help bring additional resources, experiences, and opportunities to our students — and we need YOUR ideas to make it happen!

$250

Max per request

All

Staff eligible

Jan & Apr

Board review months

📝 Apply for a Grant How it Works ↓

Jump to 📋 Overview ✅ What We Fund 🎪 My Carnival Balance 📝 How to Apply 💰 Payment 🚀 Apply Now

📋 About the Grant Program

Open to all Woodland Hills teachers & staff

The Woodland Hills PTO Teacher Grant Program is designed to help teachers and staff bring additional educational opportunities, resources, and experiences to Woodland Hills students.

Grant requests may be submitted for items or projects that support student learning, enrichment, classroom engagement, or the school community.

Submitting a request does not guarantee funding. All grant requests are reviewed and approved by the Woodland Hills PTO Board based on available funds, the purpose of the request, and how the proposed purchase will benefit Woodland Hills students.

💡 Not sure if your request qualifies? Submit it anyway or contact the PTO before purchasing — we love creative requests and will always do our best to help!

Maximum Grant Amount

$250

per grant request · all teachers and eligible staff may apply

Board approval required

✅ What Grants CAN and CANNOT Fund

Review before submitting your request

✅

Grants CAN Fund

✓Classroom learning materials and educational resources

✓Books and classroom library materials

✓Hands-on learning supplies

✓STEM, science, art, music, or other enrichment materials

✓Educational games and activities

✓Special classroom projects

✓Supplies for student-centered activities

✓Materials that support multiple students or an entire classroom

✓Educational subscriptions, programs, or digital resources

✓Equipment or materials that enhance the classroom learning experience

✓Supplies for special school or grade-level projects

✓Other educational or student-benefit requests approved by the PTO Board

✓Requests where your Fall Carnival earnings have been fully spent first — you must use your Carnival balance before requesting a PTO grant.

❌

Grants CANNOT Fund

✗Personal items or items primarily for individual staff use

✗Personal gifts

✗Cash or cash-equivalent payments

✗Alcohol

✗Political or religious advocacy materials

✗Items that do not directly benefit Woodland Hills students or the school

✗Purchases that have already been made without prior PTO approval

✗Reimbursement for unapproved purchases

✗Items normally considered an employee's personal responsibility

✗Purchases that violate school or district policies

✗Classroom parties or party supplies

✗Items that the PTO Board determines are outside the purpose of the grant program

✗Requests submitted while you still have unspent Fall Carnival earnings — use your Carnival balance first. Check your balance →

💡 Requests that fall outside the typical guidelines may still be considered by the PTO Board when there is a clear benefit to students. When in doubt — ask us first!

🎪 My Fall Carnival Earnings Balance

Each year, teachers earn a share of the Fall Carnival proceeds based on their class's participation. Those funds belong to you and your classroom — think of it as your personal classroom spending account!

Sign in with your school Google account to see your current balance. You must use these funds before submitting a PTO grant request.

✓ View your current available balance
✓ See how your funds were earned
✓ Track what you've already spent
✓ Confirm your balance before submitting a grant

Questions about your balance? Email president@woodlandhillspto.com

🎪 Fall Carnival Earnings

Need help? Email president@woodlandhillspto.com

📝 How to Request a Grant

Submit anytime — board reviews in January & April

Check your Fall Carnival balance first

Before submitting a grant request, check your Fall Carnival earnings balance. You must use any available Carnival funds before requesting a PTO grant. If your balance is $0 — or once it's spent — you're all set to apply!

Complete the Grant Request Form BEFORE purchasing anything

Fill out the Woodland Hills PTO Teacher Grant Request Form. Do not make any purchases until you have received approval from the PTO Board.

Describe what you'd like to purchase and how it benefits students

Be as specific as possible. Tell us what you want, why you need it, and how it will directly benefit your students or the school community.

Include the estimated cost and pricing information

Provide the estimated total cost and, whenever possible, include a link, quote, screenshot, or other pricing information with your request.

Submit your request — the board reviews in January & April

You can submit a grant request at any time during the school year. The PTO Board formally reviews all pending requests in January and April. You'll be notified after the next review cycle whether your request has been approved, declined, or if more info is needed.

Wait for PTO Board decision before purchasing

The PTO Board will notify you of the outcome after the January or April review. Please do not purchase any items before receiving approval.

📅 January Review

📅 April Review

Grant requests can be submitted at any time. The PTO Board formally reviews all pending requests in January and April each school year. Submit early to be included in the next review cycle!

💰 How Approved Purchases Are Made

Determined case-by-case after approval

🛒

PTO Purchases Directly

The PTO Board purchases the approved items on your behalf and delivers them to you.

🏢

PTO Pays Vendor Directly

For programs, subscriptions, or organizations, the PTO may pay the vendor or organization directly.

🧾

Teacher Reimbursement

If authorized, you may make the purchase yourself and submit an itemized receipt to the PTO for reimbursement. Authorization must be received BEFORE purchasing.

💳

Other Approved Method

The PTO may determine another appropriate payment method on a case-by-case basis depending on the nature of the purchase.

⚠️

Important: Please do not make a purchase assuming it will be reimbursed. Grant approval must be received BEFORE any purchases are made. Any significant changes to the approved items or total cost should be discussed with the PTO before the purchase is completed. If reimbursement is approved, an itemized receipt is required.

Ready to Submit a Grant Request?

We love hearing from our teachers and staff! If you have an idea that will benefit your students — big or small — we want to help make it happen. Submit your request anytime and our board will review it at the next January or April meeting.

📝 Submit a Grant Request 📧 Ask a Question

Questions about the grant program? Email president@woodlandhillspto.com